POSITION TITLE: Controller

DEPARTMENT: Finance & Administration

REPORTS TO: Vice President for Finance and Administration & Chief Financial Officer

FLSA STATUS: Full-time, Exempt

LOCATION: Hybrid (Belmont, CA)

SALARY: $140,000 - $165,000/annual

GENERAL POSITION DESCRIPTION

Reporting to the Chief Financial Officer, the University Controller is primarily responsible for managing and directing all operational functions involved with the university's processing, accounting, and reporting of financial transactions and preparing the university’s financial statement. As a member of the senior management team within the University Finance Office, this position manages personnel in these areas to ensure the timely and accurate accounting and reporting of financial data. The scope of the responsibility includes general accounting, tax compliance, accounts payable, purchasing, cashiering services, treasury services, financial reporting, student accounting, and financial systems control. Additionally, this position provides expertise to executive-level staff on external regulations, internal financial operations, and matters about the University's financial operations.

SOME ESSENTIAL DUTIES & RESPONSIBILITIES:

• Manage and direct the work of staff professionals involved with all aspects of financial transactions, including accounting and financial reporting functions. Ensure that the staff operates efficiently and accurately and that excellent collaboration and good communication are constantly maintained.

• Develop, implement, monitor, and control the approved fiscal policies and procedures, ensuring compliance with best accounting practices for higher education institutions within the framework of Generally Accepted Accounting Principles, Generally Accepted Auditing Standards, federal OMB Uniform Guidance, Tax regulations, and other applicable state and federal laws.

• Ensure monthly and annual fiscal general ledger close and provide the CFO with monthly cash reconciliation and fund/cash balance projections.

• Coordinate and oversee the semi-monthly payroll operations and monthly general ledger reconciliation fiscal close.

• Coordinate and oversee the annual external financial statement audit, the single audit over federal awards, and the annual tax return audits.

• Coordinate the annual close of the University’s books; prepare and review the yearly financial statements; participate in and review the production of year-end audit schedules and work papers.

• Coordinate with external auditors, tax preparers, and consultants to ensure timely and accurate reporting and filings.

• Prepare for and support the Board of Trustees Audit and Institutional Sustainability Committee meetings as needed and as directed by the Vice President of Finance & Administration.

• Provide staff leadership, support, training, and guidance on technical accounting issues and methods.

• Interact with the University community to determine service and financial information needs.

• Work closely with the University Budget Office and executive management on financial planning and operational data requirements.

• Special projects, including financial reporting and analysis and participation in developing innovative financial management tools.

• Ensure the financial and supporting systems are monitored and integrated efficiently to support accounting and reporting.

• In the absence of the Vice President for Finance and Administration & the Chief Financial Officer, serve as the acting manager in the University Finance Office.

• Serves as primary functional lead for financial systems

• Serve on the Retirement Plan Administrative Committee

• Other duties as assigned

EXPERIENCE, TRAINING, AND EDUCATION

Any combination of experience and training that would provide the required knowledge and abilities in qualifying. typical way to obtain the knowledge, skills, and abilities would be:

Experience:

• Minimum qualifications: 10 years of relevant experience in accounting and/or finance. University accounting preferred.

• Minimum 5 years of supervisory responsibility preferred.

Knowledge, Skills, and Ability

• Excellent technical knowledge and working proficiency in accounting standards.

• Proficiency in financial statement compilation and presentation.

• Proficiency in large ERP systems, Jenzabar preferred.

• Proficiency in budget preparation and endowment accounting.

• Proficiency in not-for-profit accounting, FASB standards, and GAAP is required.

• Proficiency in Microsoft Word, Excel, and online systems is required.

• Excellent analytic skills, detail-oriented but able to focus on a broader perspective of the organization's business and operational concerns.

• Excellent decision-making skills.

• Outstanding judgment, including discretion in the management of confidential information

• Superb oral and written communication skills.

• Excellent interpersonal skills, with the ability to function as a team player who can interact with others at all levels to accomplish goals efficiently, productively, and collaboratively.

• Ability to work with all levels in the organization.

• Ability to multi-task daily and manage numerous requests.

• Ability to work well independently.

• Proven problem-solving skills, outgoing and able to function effectively; proactive in problem-solving.

• Must be able to distill and act on feedback from various sources.

• Outstanding organizational, prioritization, and multi-tasking skills, working in a fast-paced environment with frequent interruptions.

• Strong customer service focus with an emphasis on outreach to departments and the ability to listen to and understand business needs.

• Possess a high degree of initiative, attention to detail, and follow-through, as well as the ability to adjust to changing requirements and priorities

Training/Education:

• Bachelor’s degree in accounting, finance, or other business field required; accounting preferred.

• Professional designation (e.g., CPA) and/or MBA or equivalent experiencepreferred.

Working Conditions

• Considerable time is spent at a desk using a computer terminal.

• May be required to travel to other buildings on the campus.

• May be required to attend conference and training sessions within the Bay Area or in or out-of-state locations.

APPLICATION PROCEDURES:

NDNU is committed to providing an educational environment that supports a diverse student population All completed applications will be carefully reviewed Please upload a cover letter and resume In your cover letter, express interest and outline your qualifications Please also include any information about your experience(s) working in a fast-paced, multi-tasking environment and what qualities you would bring to support this commitment to inclusive excellence at NDNU.

Founded in 1851, Notre Dame de Namur University (NDNU) is a dynamic institution whose reputation for excellence and commitment to the development of the whole person comes from its heritage as a Catholic institution founded by the Sisters of Notre Dame de Namur Our faculty is committed to carrying out these core values throughout the curriculum.

For over 170 years, NDNU has served students not traditionally represented in higher education NDNU is a fully accredited master’s university NDNU is both a Hispanic Serving Institution (HSI) and Asian American Native American Pacific Islander Serving Institution (AANAPISI), and we enroll a significant number of first-generation students NDNU serves a diverse student body from various backgrounds and experiences and actively commits itself to educational access for all students.